Caddie Master Account Billing Policy

For groups that prefer a single invoice for the full event amount.

1. Event Hold vs. Event Confirmation

• When a group selects Master Account Billing, Caddie will place a temporary event hold on your preferred date.
• The event becomes fully confirmed once the 50 % deposit has been paid by the Group Leader (or billing contact)
• Until the deposit is received, the date is not guaranteed and may be released if payments are not completed within the agreed timeframe.

2. Minimum Player Commitment

Since Caddie is responsible for guaranteeing the final number of players with our venues and vendors:

• You (the Group Leader) must provide a minimum player commitment that the group is responsible for.
• Caddie will secure the event with the venues and vendors based on this minimum
• The Group Leader is financially responsible for the cost associated with the minimum commitment, regardless of final player count/turnout.

3. Deposit Requirements - To secure the event:

• A 50% deposit of the total event cost is required at booking.
• This deposit guarantees your date, venue slot and event resources
• Final 50% payment is due 60 days before the event.

4. Payment Deadlines

To keep your date secured on schedule:

• Caddie will provide a final invoice that reflects updated costs (if any) and player counts.
• Final payment is due 60 days before the event
• Events not paid in full by the deadline may be subject to release or cancellation

5. Roster Lock Date

• Your player roster will be locked 60 days prior to the event. Any unpaid, dropped, or replaced players after this date do not reduce the event cost.
• Players may be added to an event based upon venue availability.

6. Cancellation

If the event is canceled or if final attendance falls below the minimum player commitment:

• The Group Leader (or their organization/club) is responsible for the minimum commitment
• The Group Leader will be responsible for any venue specific cancellation fees

7. Player Profiles

All players must create an AGT Profile before final confirmation. Caddie uses Golf Genius for live scoring and event admin, so profiles must be active prior to setup.